I’ve run my business for over 25 years, and I haven’t had a printer in over two decades. I have needed to print something less than half a dozen times since making the decision to not replace it. Instead I print to PDF and if I need actual physical paper, I’ve put a PDF on a USB flash drive and taken it to my local office supplies store to print on demand.
I have a scanner, it’s been used perhaps a dozen times in the same period.
In other words, have you considered not buying a printer?
I think all public funds that generate data and/or software needs to be public.
The notion that maintenance is an issue is a red herring. Proprietary software purchased by government requires ongoing support contracts right until the vendor discontinues the product and leaves the public funds to prop up another billionaire.
Open source would also stimulate the economy since businesses could benefit from the project and use or apply it to their use, something which currently requires more investment with the same vendor.